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How to insert a picture, signature, link, new text in PDF (+ combining 2-3x PDF in 1): working with documents

I welcome everyone!

Repeatedly in my notes (on office topics), questions are raised about working with files and documents in PDF format (and not surprising, since "this kind" is available on almost any PC).

Today I decided to summarize some of the questions and combine a couple of my past notes into one general one, in which I will show consistently all the most popular tasks for changing and editing PDF.

Of course, specials are needed to correct PDF files. programs. In my examples, I settled on 👉 PDF ​​Commander and 👉 Soda PDF (they are in Russian, easy to use and have all the necessary functions. By the way, the first is more suitable for the office, the second - for homework).

So...

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Working with PDF documents: common tasks

Task 1: insert new text and links into the document

Perhaps this is the most common "problem" - when the PDF document is already ready, but they forgot, for example, to put down the date or surname ...

To do this, in 👉PDF Commander, you need to open a document, and in the section "An object" click on the tool "Text" ... Next, write the desired text and move it to the required area.

Object - Text (PDF Commander)

It turned out as if the document was like that originally (👇).

Text added!

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As for 👉 Soda PDF - here it is enough to use the section "Edit" .

Soda PDF - add text

It is worth saying that Soda PDF is "more flexible" in this regard: it allows you to edit and change not only the text, but also place links throughout the document (👇).

Inserting links

Entering URL

By the way, I had another note on my blog about simple and quick editing of text in documents (👇). However, when working with large PDF files with complex markup, some of the text may "move out".

Therefore, which option is better can only be determined experimentally ...

👉 To help!

How to edit text in a PDF file - a simple free option

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Task 2: Extract and Copy Text from PDF File

👉PDF Commander makes it very easy to extract the desired section of text - just select it with the mouse and press the combination Ctrl + C (or RMB / copy ).

Select and Copy Text Block - STEP 1

And then the copied area can be pasted into Word or notepad.

Open notepad and paste copied block - STEP 2

If you need to "overtake" the entire document in Word (and it is also quite large and "complex") - use the special. services for converting PDF (👇).

👉 To help!

PDF to WORD (DOCX): 10 ways to convert!

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👉 Soda PDF not only allows you to copy the selected text (👇), but also has a number of unique features ...

Copy text (Soda PDF)

Firstly, this program allows you to recognize and extract text from PDF, inside which are pictures (graphics). See the OCR section.

Moreover, you can immediately get graphics from the scanner and overtake them into text. Conveniently?! 😉

Recognize documents with pictures (OCR)

Secondly, In chapter "Convert" there is a built-in function to translate PDF to Word format.

However, when using it, several times I could not overtake large PDFs without breaking the formatting structure (I had to correct the document in Word. But still ...).

Converting to Word

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Task 3: insert pictures, stamps, signatures, etc.

This is especially popular in office work: "document is accepted", "approved", "copy is correct", "paid", etc.

In this regard, 👉PDF Commander "outperforms" many other analog programs (since its functions already have built-in basic stamps).

For example, to add a seal (stamp) - click on the function "Objects / Stamp" . 👇

Add stamp

Next, select one of the templates (there are more than a dozen of them for all popular tasks).

Stamp "Received"

And it only remains to place it on the desired part of the sheet and save the document ...

Done!

As for the signature of the document, there is a special for this in the "Object" section. tool (moreover, you can sign either with a "mouse" or upload your scanned sample).

Draw the signature

As a result, the document was edited: now with a signature and a stamp (👇).

The signature is ready too!

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👉 Soda PDF is slightly inferior in this regard: the program only allows you to insert a picture or a pre-prepared scan.

Basically, you can scan your signature and all the necessary stamps, and then insert and place them in the document ...

Edit - Insert Image (Soda PDF)

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Task 4: how to add another sheet to the document (and rotate it - make it horizontal)

It is also a very popular problem when you need to insert another page into the document and add some text there ...

Let's consider a simple example (in my document so far 1 page 👇)

1 page

To add another page - in документPDF Commander open the document and in the section "Pages" click on function "Add page" .

After going to the desired page, you can expand it and make it horizontal (👇).

3 pages (+ spread)

Of course, then you can add new text to the added pages, as shown in my example above ...

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In 👉 Soda PDF, everything is done in the same way: see the section "Page / insert / new document" ... By the way, the program allows you to select not only the format of the sheet, but also its background, the exact size (in mm).

Page - insert

Rotate clockwise

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Task 5: how to cover up a certain section of the text (so that it cannot be read)

Quite often, it is required to send someone a copy of the documents, but some of the information in it may be superfluous (for example, passport data, certain terms of the contract, etc.).

In this case, you can simply gloss over (i.e. make it unreadable) a certain part of the text. In 👉PDF Commander, all you need to do is select the text and use the function "Smear" In chapter "Safety" .

Security - obscure text

After that, the text will cease to be readable - this part will simply be filled with black. Conveniently?! 👌

The selected area is filled with black

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You can do almost the same thing with можно Soda PDF. To do this, in the section "Protection" you need to use the functions "Set deletion area" and select the required section of the text.

Set Area to Remove (Soda PDF)

Then click on the tool "Delete" (eraser icon). Now the selected area will be filled with black paint, the task is completed! 👌

The area is no longer visible - it has turned black

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Task 6: how to set a password to open or modify a file

If you want no one to be able to open the PDF file (without knowing the password), then it's easy enough to do!

In 👉PDF Commander, open the tab "Safety" and use the tool "Set password" .

Security - set a password

Next, enter the password and indicate its type (I recommend setting it to open the document). Now the file will not open until the password is entered!

To open a document

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In 👉 Soda PDF, everything is done in the same way - tab "Protection / restriction of access rights" .

Protection - restricting access rights

By the way, here I cannot but note that in some cases it is more convenient to set a password not for every PDF document, but for whole archive with documents at once (in which all necessary PDFs will be compressed). How to create a password-protected archive is described in my previous post (👇).

👉 To help!

How to put a password on a folder, file or USB flash drive. Password everything!

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Task 7: combine multiple PDFs and images into one file

A fairly typical task when several documents with all receipts (so that nothing is lost) need to be combined into one file.

To do this, you need to start 👉PDF Commander and in the first window select combining function .

Combine to PDF

Then add all the necessary scans, images, PDF documents in the order in which they need to be connected. Then click on the button "Combine files" .

Add everything you need to put in the PDF

As a result, we get one finished document with all the files from the previous window.

All files were added in order as we placed them

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In 👉 Soda PDF, to perform a similar operation, you must open the tab "Convert" and click on the tool "Combine" .

Then add all the necessary documents and files, and click "Combine" ...

Add multiple PDFs and images + merge

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Task 8: what to do if the PDF file you want was deleted or stopped opening

Well, it also happens ...

To begin with, I suggest immediately demarcate "problem":

  1. if your file simply does not open (or an error occurs) - 👉 see this note;
  2. if the disk / flash drive / memory card with the necessary data was physically damaged, it is better to contact the special. offices that are professionally engaged in restoration (perhaps they will be able to "take out" something);
  3. if a file has disappeared from a disk / flash drive / memory card (for example, it was deleted by mistake, the drive is formatted, etc.) - 👉 in this case, as soon as possible disconnect this drive from PC / camera / phone (etc.), and nothing on it do not write (do not copy)!

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After that, this problematic drive must be connected to a normally working computer and scanned using a special. utilities (R.Saver, for example). How to do it correctly 👉 is described here.

R.Saver - scanning and recovering data from a problematic flash drive

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Additions on the topic are welcome!

Happy work!

👋

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